Attendance guide
How should a school manage attendance, absence and parent updates?
A clear journey for recording attendance, absence, lateness and justification, then updating families under school policy.
- Written by
- Raqeem content team
- Product review
- Raqeem product team
Direct answer
The journey starts by recording the student’s status in the correct lesson or day. Absence or lateness is then reviewed and may receive a justification. Once confirmed, school leaders can follow cases that need action and update the authorised parent under school policy, without opening an uncontrolled personal conversation.
Guide method and boundaries
This guide reflects capabilities reviewed in Raqeem at the stated revision date. It separates available functionality from planned work and does not claim external certification, integration or synchronisation without published evidence.
Record the status in the correct context
Attendance should be tied to the student, date and relevant lesson or period, with absence, lateness and early departure kept distinct.
Older changes should remain restricted to authorised users and carry a clear reason.
Review the justification
A justification should remain linked to the original absence together with the review date and decision maker.
Unjustified or repeated cases remain visible for administrative follow-up.
Update the family through school communication
The update goes only to the parent linked to the student and follows school policy.
It communicates an approved status without creating an uncontrolled direct chat between teacher and family.
Journey controls
- Identify date, lesson and student.
- Separate absence, lateness and early departure.
- Link justification to the original status.
- Define who reviews and approves.
- Update only the authorised parent.
Related questions
Does every absence trigger an automatic message?
That depends on school policy and configuration. Any update should use a correct, approved status and the right recipient.
Does a justification delete the absence?
No. The absence should remain in the history with its justification and review decision.
More guides on finance and communication
Guides on school fees, collections, receipts, attendance and school communication under administration oversight.
How should a school organise fees, collections and receipts?
A practical explanation separating the financial plan, due amounts, confirmed collections, remaining balance, overdue amounts, credit and receipts.
How does Raqeem govern school communication under administrative oversight?
The official journey between the school and families, with permissions, review, approval and no uncontrolled personal messaging.